Privacy Policy

This privacy policy on the processing of personal data was last updated on February 18th 2026.

Your privacy is important to Ortoft Technologies ApS. We process and protect your personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Danish legislation.

The purpose of this privacy policy is to explain how and why we collect, process, and protect your personal data, as well as which rights you have in this regard.

We strive to limit the processing of personal data to what is necessary and to ensure full transparency regarding which data is processed and for what purposes.

If you have any questions regarding the processing of your personal data, you are always welcome to contact us. Contact details are provided at the end of this privacy policy.

This privacy policy applies to:

  • Use of the website ortoft.tech
  • Contact via email, telephone, and web forms
  • Customers, partners, and suppliers
  • Sales, support, and fulfillment of contractual obligations
  • Job applicants to Ortoft Technologies ApS

Personal data is not used for marketing purposes unless you have explicitly given your consent.

When do we collect personal data about you?

We may collect personal data in the following situations:

  • When you contact Ortoft Technologies ApS via email, telephone, or contact form
  • When you enter into an agreement or collaboration with us
  • When you are a supplier or business partner
  • When you apply for a job with Ortoft Technologies ApS
  • When you visit our website (via technical data such as IP address)

We only collect personal data where there is a legitimate and lawful basis, and where our legitimate interests do not override your rights.

Why do we collect and use personal data?

Personal data is used in order to:

  • Respond to inquiries and provide professional support
  • Enter into and fulfill contractual agreements
  • Provide relevant information about services you have requested
  • Manage customer relationships and collaborations
  • Comply with legal obligations
  • Process job applications and recruitment processes

Personal data may be used for:

  • Communication via email and telephone
  • Preparation of offers, contracts, and invoicing
  • Follow-up on ongoing tasks and collaborations
  • Processing of job applications and CVs

Legal basis for processing personal data

We process personal data on the following lawful bases:

Consent

Where you have explicitly given your consent, for example when making inquiries or subscribing to specific communications.

Contract

Where processing is necessary to enter into or perform a contract with you.

Legal obligation

Where processing is necessary to comply with applicable legislation (e.g. the Danish Bookkeeping Act).

Legitimate interest

Where processing is necessary for our legitimate interests and where your rights are not overridden.

What personal data do we collect?

We may collect the following types of personal data:

  • Name
  • Company name
  • Email address
  • Telephone number
  • Position/title
  • Communication (emails, messages, agreements)
  • IP address and technical data when visiting the website

For job applications, we collect the information you provide yourself, such as CV, application, and relevant attachments.

We do not collect sensitive personal data unless it is strictly necessary and lawful.

How long do we store your personal data?

Personal data is stored only for as long as necessary in relation to the purpose:

  • Customer relationships: for the duration of the collaboration and in accordance with legislation
  • Accounting material: up to 5 years pursuant to the Danish Bookkeeping Act
  • Inquiries without an agreement: deleted on an ongoing basis once the purpose is fulfilled
  • Job applications: deleted no later than 6 months after the recruitment process has ended, unless otherwise agreed

How do we protect your personal data?

We have implemented technical and organizational security measures to protect your data against:

  • Unauthorized access
  • Loss, misuse, or alteration
  • Unlawful processing

Access to personal data is restricted to individuals with a legitimate, work-related need. All data is treated confidentially.

Security measures are reviewed on an ongoing basis and adapted to technological developments.

Your rights

Under the GDPR, you have the following rights:

  • The right to access the personal data we process about you
  • The right to rectification of incorrect or outdated data
  • The right to erasure (to the extent we are not legally obliged to retain the data)
  • The right to restriction of processing
  • The right to data portability
  • The right to object to processing based on legitimate interests
  • The right to withdraw consent

If you wish to exercise your rights, you may contact us.

Disclosure of personal data

We do not disclose personal data to third parties without your consent, unless:

  • It is necessary to fulfill an agreement
  • It is required by law

We may use external data processors (e.g. hosting and IT operations). These process data only on our instructions and are subject to data processing agreements.

Transfer of data outside the EU/EEA takes place only on a valid transfer basis, such as the EU Standard Contractual Clauses (SCC).

Changes to the privacy policy

We reserve the right to update this privacy policy. The current version will always be available on the website.

Any material changes will be clearly indicated.

Contact details

Ortoft Technologies ApS
CVR: 43403117
Website: https://ortoft.tech
Email: support@ortoft.tech

If you have questions about this privacy policy or our processing of personal data, you are welcome to contact us.